Job Summary
The Accounts Receivable Clerk – Collections will report to the Accounting Manager. This position frequently uses Microsoft Excel and QuickBooks and is a good fit for someone who can take ownership of their work, is detail-oriented, organized, able to follow-up on requests in a timely manner and be a team-player while maintaining a positive demeanor.
Responsibilities:
· Perform collections duties – making collections calls, emailing clients, taking proper notes regarding collection status
· Liaising with management about outstanding accounts
· Proper timely follow-up on outstanding receivables
· Perform closeouts – obtain closeout information from retail division and gathering all related information like sales receipts
· Online orders – maintain the items list by gathering pricing details from the retail division and input new prices, products or make any necessary changes
· Customer credit list maintenance – follow-up with customer regarding credit form and liaise with management and owners for limit and terms
· Obtain product information from the retail stone yard and input into QuickBooks using a purchase order and seek out any missing information.
· Input sales orders from retail outlets into QuickBooks
· Assist in meetings with clients and partners
· Sorting, filing and enter sales orders and check for irregularities and missing information and liaise with retail division for required information
· Ability to use excel and amend information for accurate results using formulas and pivot tables
· Respond to internal and external inquiries in a timely manner
· Other duties as assigned
Requirements:
· Completion of relevant college or university program in Accounting
· Minimum 2 years of relevant experience
· Able to use Microsoft Excel and Quick Books
· Great communication skills
· Understanding of landscape industry and landscape construction materials an asset
· Excellent verbal and written communication skills
· Presentable and professional at all times
· Good work ethic, consistent, punctual and dependable
· Understand how to take ownership over processes
· Ability to handle multiple demands in a fast-paced environment
· Accuracy in reporting is critical
· Must be detail-oriented and a thinker
· Strong organizational skills to handle multiple deadlines
· Excellent time-management skills
· Great documentation and proof-reading skills
· Ability to be a visible team-player and have excellent interpersonal skills
· Able to assume responsibility and follow direction